Privacy Policy

1.  About the Privacy Policy

This Privacy Policy, established by Polar Resources AS (hereinafter referred to as “Polar Resources”, “we”, or “us”), includes information on how we process your personal data and your data protection rights.

We process your personal data in accordance with the Norwegian Personal Data Act and the General Data Protection Regulation (GDPR). This Privacy Policy governs our processing of personal data in connection with our services, your contact with us and of visitors to our website polarresources.no.

2.  Who is responsible for processing your personal data

We are the controller of the personal data we process when you are in contact with us or when providing our Services. This means that we are responsible for ensuring that the processing is compliant with the data protection legislation.

Our contact information is:

3.  What personal data do we process?

In any instance where we store and/or process your data, we must have a legal basis for doing so. Which personal data we collect, the purpose, and the legal basis for such processing depend on our relationship with you and your contact with us. Below is an overview of the personal data we process.

3.1  We process personal data to respond to you

When you contact us, we will process personal data about you. The personal data we collect may include contact information such as your name, email address, telephone number, and any other information you provide to us, which is necessary for us in order to respond to you.

Our legal basis for this processing is our legitimate interest. The legitimate interest is our need to be able to respond to you.

We store this information so that we can provide you with the best service possible, and we retain the information for as long as it is necessary to meet the purpose for which the data were acquired. You may at any given time ask us to delete your information by sending an email to contact@polarresources.no.

3.2  We process personal data to fulfil agreements

We process personal data such as contact information, name, phone number, address, email, contract archive, CVs from contractors, conflicts of interest, etc., from our vendors and contract partners in order to manage our contractual relationship with them.

The processing is carried out on the basis of our legitimate interest in complying with and managing the contractual relationship.

We retain the information for as long as the relevant agreement applies, unless another legal basis for retention exists, such as a legal obligation to retain the data for a longer period.

3.3 We process data from customers, suppliers, partner companies and other business partners

We process personal data for customer management purposes, such as contact information for persons acting on behalf of our partner companies, vendors, service providers etc. This will typically include names, mail addresses, roles, and potential events they can be invited for.

The processing is carried out based on our legitimate business interest in providing the best possible service and to keep our partners updated.

We retain the contact person’s personal data for as long as it is necessary to meet the purpose for which the data were first acquired.

Any personal data collected with consent as legal basis, will be deleted if you withdraw your consent, unless statutory retention obligations apply. We will delete your personal data at the latest when there are no longer any legal or regulatory requirements or legitimate business purposes that require us to retain them.

3.4  We process data when you register to receive press releases, newsletters and other marketing communications

We will register your email address when you register to receive press releases, newsletters and other marketing communications, so that we are able to send you the information you wish to subscribe to.

The purpose of this process is so that we can send you the newsletters or other information you have signed up to receive. The basis for this processing is the consent you give when you register to receive the information signed up for.

You can withdraw your consent at any time by following the procedure described at the bottom of all our communications, or by contacting us. When you withdraw your consent, we will remove you from the list of recipients.

4.  What are your rights when we process your personal data?

If you have consented to the processing, you can change your mind at any point and withdraw your consent.

Furthermore, you have a right to:

  • know what personal data we have stored;
  • have that data updated/corrected;
  • request restriction of specific data;
  • object to processing; and
  • in certain cases, to have the data deleted from our systems.

To exercise your rights, please contact us at contact@polarresources.no. You can find out more about your rights on the website of the Norwegian Data Protection Authority (www.datatilsynet.no).

Polar Resources does not conduct automated decision-making, including profiling.

5.  Do we share your data with anyone, or transfer your data to other countries outside the EU/EEA?

Your personal data may be transferred outside the EU/EEA. Transfer will only take place if the recipient is based in a third country which ensures an adequate level of protection essentially equivalent to that in the EEA.

6.  What should you do if we do not respond to your requests, or if you want to file a complaint about our processing and handling of your rights?

If you believe that our processing of your personal data fails to comply with the policy set out here, or that we have in any other way contravened privacy legislation, you may submit a complaint to the Norwegian Data Protection Agency (Datatilsynet) to:

Datatilsynet
Postboks 458 Sentrum
0105 Oslo

Last updated: October, 2026